Administrative Assistant
Job Description
Dear Prospective Team Member,

Firstly, thank you for taking the time to read this job notice. I hope that you have precisely what we’re looking for in a candidate so my team can take this posting down immediately and put you to work in the fun and rewarding position we have available.

Let me first begin by sharing a little about our company and the position we currently have available.
My name is Brad Kothlow, Team Leader for the Real City Group.

This position of Administrative Assistant is within Real City Group. A leader in the real estate industry and a medallion club team (Top 10%). Our business is built on helping Buyers and Sellers negotiate winning deals via market intelligence and tenacity. We offer a results driven service, here to act as a trusted partner for our clients who know they could be seeing better results from their real estate agent. We’re here to help as many proactive and positive homeowners, who are committed and open to utilizing our knowledge of marketing and the local real estate market.
Are You An "A-Player"?
There are a lot of jobs out there today...

At Real City Group we’re ONLY looking for “A-Players” to join our team.

“A-Players” are people who are committed to excellence in all that they do.

They can get a job anywhere, but they take the time to research the companies they’re considering working for. 
They’re selective in the interviews they go to, and they “go the extra mile” in searching for the “right” position, because they’re looking for more than a job… they’re looking for a long-term career opportunity.

They’re looking to be part of a team where they can make a positive impact on the world through the work they do, whilst being challenged to become a better version of themselves.

If that doesn’t sound like you, then feel free to stop reading this page now.

If you think you are an “A-Player”, then please read on to learn more about the exciting opportunity we have available for the right candidate.
Fair Warning
Our hiring process isn’t quick and easy.

We’re going to ask you to jump through a few hoops to prove your character and values align with ours.

You’ll be asked to take multiple tests.

You’ll have at least 2 interviews.

And we’re going to take our time in making sure you’re someone we want to invest our time and resources in growing..

What we’re really looking for is someone who wants to grow with us in the years to come.

Ok, if I still haven’t scared you away just yet, let’s continue…
Responsibilities
  • Manage all Incoming communications
  • ​Effective management of all written and email correspondence
  • ​Pro-active organization of complex and ever-changing work schedules
  • Oversee personal tasks 
  • ​Assist in maintaining relationships with Agents, Partners and Suppliers
  • ​Transaction Management - Purchase/Sale - From Contract to Close
  • ​Prepare CMA Packages and Listing Documentation
  • Listing Coordination - Ordering Strata Documentation and Title Review; Scheduling - Photos, Video, Floorplans, Brochures, Sign Installation; Uploading Listing to MLS
  • ​Ensuring all paperwork is collected, correct, and submitted to brokerage
  • ​Maintaining Active Listings and sending out weekly reports
  • ​Maintain Agent Materials and Campaigns
  • ​Actively updating and reviewing Webforms Templates (Paperwork Templates) for all Agents
  • ​Scheduling showings for Listings and watching over Touch Base for the Team Leader
  • ​Agent accountability and monthly sales contest coordination
  • ​Coordinate Client Appreciation Events
  • ​Coordinate Social Media and Marketing Activities with VA
  • ​Staying on top of all new forms and/or procedures with Brokerage - keeping the team apprised of changes
  • ​Highlighting priorities and eliminating inefficiencies
  • ​Updating Documentation - Processes and Systems
  • ​Bookkeeping within Quickbooks
  • ​Compile and present standard and ad hoc reports by interpretation, analysis and manipulation of data or information, including financial data, in accordance with detailed instructions
RequireD SKILLS
  • Ability to Prioritize and Organize Your Work - You must be able to think for yourself and be organized. We are very serious about this one. In order to learn and grow with our team, you must be very organized, be able to prioritize your work, and multi-task effectively.
  • ​Experience within an administration role
  • ​Ability to communicate effectively
  • Willing to learn new skills
ABOUT YOU
  • ​You’re organized, forward-thinking, and “love it when a plan comes together”
  • ​You’re good at overcoming challenges and have a knack for figuring out new ways to do things
  • ​You think critically and strategically
  • ​You look at the world around you, and see opportunities to improve the design and experience of everything
  • ​You’re a people person – you’re outgoing, social and comfortable working with all kinds of people and personalities in easy and challenging situations alike
  • ​You are passionate about creating great experiences for other people
  • ​You commonly get infected with great ideas and have the ability to see them through
  • ​You’re a natural leader who has experience driving results within a team
  • ​Most importantly, you are a person who knows you can work anywhere, but chooses to work with us
IN ADDITION...
  • Your attitude will be bang on. You’re an upbeat person who takes responsibility and you’ll know that ‘if it’s to be, it’s up to me’
  • ​You’ll be high energy, with enthusiasm oozing from every pore;
  • ​You'll be smart and savvy – able to have intelligent conversations; 
  • ​You’ll want to improve your life and to be the best - the number one
** NOT desired: drama, slacker, pessimist, whiner, victim, hand-out expect-er... you get the point.

If you don't have real estate experience, but think you may have the right qualities, we'll put you through the training/course. Just prove to us that you're driven, focused, enthusiastic, and interested in moving our business forward.
What's Next
We’re looking to hire the right person immediately. So if this sounds like a career opportunity that interests you, follow these instructions now.

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